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Guidelines and terms
The ENAS Executive Committee organizes meetings on a regular basis to follow up on all ENAS projects. Each ENAS EC meeting is hosted by an ENAS member who is willing to accommodate the ENAS EC and which would also allow the opportunity for a lunch or dinner with the host University.
An ENAS meeting is 2 days and 2 nights for up to 9 persons. Most of the time, the ENAS EC will arrive on Wednesday afternoon and leave Friday afternoon. Exact days and dates would be arranged with the hosting institution.
ENAS will support any member who is willing to host an ENAS Meeting with a budget of €1,000 for accommodation, local transport, meeting room & dinner.
The hosting conditions are the following:
If the use of public transport between airport and hotel isn’t convenient, group transportation of EC members is required. It has to be coordinated with all EC members.
A regular meeting room for approx. 12 persons with beamer is the basic setup needed. Ideally Wi-Fi connected. Something to eat and drink in the room during the meeting is required (water, coffee, light snack-type coffee break). Secretarial support may be necessary (photocopies of documents).
Hotel for EC members attending 2 nights – single rooms with breakfast. Keep it as simple as possible. In case of EC meeting for a future conference, it should be in the same hotel.
2 dinners (Wednesday and Thursday) and 1 lunch (Thursday) for all EC members should be organised.